Virginia Commonwealth University (VCU) sponsors thousands of events each year and
previously did not have an unified source of information about university events.
The purpose of the VCU Events Calendar is to serve as a method for
publicizing University-sponsored events that have been approved and
scheduled. Currently, the Events Calendar is NOT designed to serve as a
mechanism for scheduling facilities. Therefore, you must go through normal channels to
schedule a facility.
Frequently Asked Questions
1. May I use this to schedule a room for my event?
No. This version of the VCU Events Calendar is NOT designed for scheduling
facilities. In the future, this may be possible. Until then, you must go through your
normal channels to schedule a facility.
2. How long does it take for my event to appear in the calendar?
It takes two business days for a previously scheduled event to appear in the VCU Events
3. What kind of events will appear in the VCU Events Calendar?
The calendar is designed for non-course-related events that are sponsored by a
University department or registered student organization.
4. What happens to my event request once I hit submit?
Your event request goes into the VCU Events Calendar as a pending request. Email is
sent to an Event Reviewer who either accepts or rejects your request.
You will receive Email when your event has been either approved or
5. Why would my request be rejected?
Your event request would be rejected if (1) the facility was not properly scheduled, or
(2) your request was not a University-sponsored event, or (3) someone else has already
submitted a similar request. The reason the event was rejected
appears in the Email sent to you.
6. Why do some events have links to web pages and others do not?
When events are submitted, the author has the option of entering URL's (WWW addresses).
Therefore, some events will contain links to other web pages while others will not.
It should be noted that the links to the campus maps are done automatically by the
7. How do I modify a previously submitted event.
To modify an event, you click the "Submit an Event" and
login to the calendar by
entering your ID and password. A list of all
your current events displays. You can then click on the title of any event
to make any necessary modifications. If you change the time or
location of an event, an Email is sent to the appropriate reviewer who
must review the modifications and either approve or reject. If
your modifications that do not include either time or location, the
event information is automatically updated.
Note: If you have no current or archived events, then you will
automatically be transferred to the "Enter a New Event" screen.
8. How long will archived events be available and what is the purpose
for doing so?
Approved events are automatically archived the day after the event
has ended. These archived events will be viewable for one year.
This allows event submitters to create a new event based on previously
submitted information. For example, if you hold an annual open
house all you may need to do is change time and location.
Hopefully, this will require less time to do data entry.
9. Where are Academic Calendar events, such Spring Break, located?
To locate a beginning or ending date of a semester or find out the
date of spring break, please visit the VCU Academic Calendar web site
located at URL:
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